You must report any occurrence or event that causes or has the potential to cause injury, illness or damage to people, property and the environment that happen while engaged in activities at, or conducting work for the University of Saskatchewan.

Incident Reporting

An incident is any occurrence or event that may cause injury to a worker or damage to the environment. A “near miss” incident refers to any situation where there was potential for injury or damage, irrespective of whether injury or damage occurred.

Any person involved in an incident while engaged in activities at, or conducting work for, the University of Saskatchewan should notify their supervisor immediately and report the incident. Incident reports document and provide formal records of all incidents that have occurred at the university. The information gathered is important for determining the cause(s) of the incident with the goal of identifying controls that can be implemented to prevent a recurrence.

Once the report is submitted, Safety Resources will process and review the incident. You may be contacted to provide additional information and/or participate in a review meeting to ensure all learnings are captured, and get your feedback on preventing a recurrence.

• Report an Incident
• Injured at Work—Steps
• Supervisor Guidelines

Injured Worker Assessment (IWA) form

If a person is injured at work, they must complete an Injured Worker Assessment (IWA) form. They will need to take this form to their initial medical appointment so their healthcare provider can identify any work restrictions/limitations resulting from their workplace injury. Once completed, the worker is to return it back to their supervisor immediately.

This form assists supervisors in providing modified duties as needed. Failure to seek medical treatment may result in delay or denial of the claim by the WCB.

• Injured Worker Assessment (IWA) Form

Wellness Resources can assist in providing services and supports when a health matter may be impacting your, or an employee’s, ability to work.

If you need to go on an extended absence of 5 days or more because of illness, injury or medical reasons.

1. Fill out a Wellness Referral Form

This can be filled out by you, your supervisor or HR SBA.

• Wellness Referral Form

2. Confirm you are eligible for Disability Benefits

Disability benefits includes a continuance of salary benefit. Eligibility will depend on your employee group and or length of appointment.

• Check eligibility

If you are not eligible for Disability Benefits

If you are not eligible for disability benefits, you will accumulate sick leave at 1.25 days per month (prorated to your FTE).  At the time of employment, you should be told whether you accumulate these days, or if they are paid out on each pay cheque.

If you are eligible for Disability Benefits

Learn if and how you accrue sick leave and the process for submitting a claim for Disability Benefits which includes short-term disabilities (continuance of salary) and long-term disabilities.

• View Disability claim process

When you should fill out a Wellness Resource Referral Form

The following are common circumstances in which it is best for a supervisor, human resources and unions/associations to refer an employee or an employee to self-refer to Wellness Resources:

1. Medical Accommodation (Temporary or Permanent)

If an employee requires a temporary and/or permanent accommodation due to a medical disability.

2. Extended Medical Absence

If an employee is currently away or planning on being away from work for more than 5 consecutive business days due to medical or if the duration of absence is unknown due to illness or non-occupational injury (see above for more information).

3. Patterns of/or Excessive Absence

If there is a pattern of absence or excessive absences over a period of time that may be due to medical issues.

• Wellness Resources Referral Form
• Accommodation Guidelines

4. Motor Vehicle Accident Injury (SGI claim)

If an employee is away from work due to an injury they sustained in a motor vehicle accident and will be absent from the workplace due to injury.

Wellness Resources has resources to help work with employees who are are sick or injured.

• Sick Leave and/or Short Term Disability Process Maps
• Wellness Toolkit for People Leaders
• Assisting Faculty and Staff in Distress