It is the supervisor’s responsibility to report all workplace incidents to Safety Resources within 24 hours.

In the event the incident results in medical treatment or worktime loss, the supervisor must also report the incident to the USask's WCB Support Team, and the Worker’s Compensation Board (WCB) within 5 calendar days of learning of the incident. Below is a list to help you with this process. Additional support is available from the WCB Support Team and your HR Strategic Business Advisor (SBA).

Below are instructions for when an employee is injured at work and has notified their supervisor.

First aid only

First aid is administered and no professional medical treatment is required and no work time is lost.

  • first, ensure professional medical treatment is not required
  • assist the employee in filling out an Incident Report
  • you will receive an email notification regarding the Incident Report. Follow the link and complete the supervisor section
  • the WCB Support Team will process the incident and notify you if anything further is required

Medical Treatment Sought

If the employee requires professional medical treatment.

  • for emergencies, call 911, or 9-911 from a campus landline, or take the employee directly to Royal University Hospital
  • for non-emergencies, the employee is required to see a healthcare provider on the day of the injury. Provide them with a USask Injured Worker Assessment (IWA) form for the healthcare provider to identify any work restrictions/limitations due to the injury. The employee is to return this form back to you to submit with the WCB forms (E1 & W1) noted
  • if the employee’s healthcare provider is unavailable, send them to the nearest walk-in clinic.
  • call (306-966-8707) or email the WCB Support Team to make them aware of the incident as soon as
  • when the employee returns, help them complete an Incident Report.
  • you will receive an email notification regarding the Incident Report. Follow the link and complete the Supervisor
  • the WCB Support Team will forward an email including the WCB Employer’s & Worker’s Initial Report of Injury Forms (E1 & W1) with instructions. See ‘Forms-How to’ for more information.
  • submit the forms (E1, W1 & Physical Assessment) in one email to both the WCB Support Team and the WCB, or
  • the WCB Support Team will process the incident and notify you if anything further is required

No Work-Time Lost

The employee can return to work the next day or sooner. 

  • once the above forms are submitted, the incident will be on file with the WCB Support Team and WCB

Worktime is Lost

The employee misses more than one day other than the day of the incident due to the workplace injury.

  • the employee must see a healthcare provider if they have not done so already 
  • CUPE employees must be removed from pay the first full day off to avoid an overpayment. WCB will pay the employee directly once the claim is accepted. Do not use sick time
    • If you submit eForms – use Leaves-WCB,
    • If you submit EJS’s – ensure your pay administrator submits the appropriate pay actions,
    • Return the employee back onto pay the first day they are back to work by submitting an eForm (Return an Employee from Leave), or EJS
  • eligible ASPA, Exempt or Research employees – will remain on payroll the first 90 calendar days of the incident

More Information

If a modified return to work schedule is required refer to the restrictions/limitations provided by the healthcare provider.

  • identify/create a modified return to work duties for the employee:
    • start in your area. Look for duties the employee can do within their restrictions/limitations (no lifting, kneeling, etc),
    • ask your manager/department if they can provide meaningful work that is within the employee’s restrictions,
    • contact WCB Support Team if you require additional support through this
  • forward gradual return to work schedules to the WCB Support Team, the WCB and ConnectionPoint (use the eForm or EJS already submitted regarding the employee’s claim).
  • claims with >10 days lost time will be transferred to Wellness Resources for continued support

Medical appointments (general practitioner, physiotherapy and chiropractor) are covered by the WCB if the claim is accepted.

  • list all appointments attended by the employee on a Time Loss for Medical Care (EMT) Form. Request one from the WCB Support Team if Instructions will be provided. Also, see ‘Forms-How to’ for more information.
  • submit the form in one email to both the WCB Support Team and the WCB, or
  • employees back at work will continue to be paid by the university for time spent at appointments. No pay actions are required. Do not use sick time

WCB’s decision letter will be forwarded to you indicating the employee’s claim has been accepted/denied.

  • for claims with work time lost, inform ConnectionPoint of WCB’s decision through the eForm or EJS already submitted regarding the employee’s claim. Do not forward the letter due to the confidential
  • should the claim be denied, employees will have a chance to appeal the decision and/or review options with their HR

Contact Information

WCB Support Team - Safety Resources

Research Annex, University of Saskatchewan,
Saskatoon SK, S7N 5C5

Tel: (306) 966-8707
Fax: (306) 966-8394 
wcb.support@usask.ca
Safety Resources